Located close to the centre of the Welsh Capital, based at The Walk, Roath; Cardiff YMCA is ideally situated as a meeting venue.
We offer competitively priced room hire ranging from small meeting rooms to our impressive theatre.
Theatre
Did you know that Cardiff YMCA has its own little gem of a theatre?
If you are looking for an intimate theatre space that is suitable for many types of theatrical performances, seminars, conferences or presentations then we may have the answer to your needs.
Contact us and make arrangements to come and view this ideal venue.
The Theatre features a raised stage with sound and lighting systems, dressing room, and a 139 seat auditorium with raked seating.
Stage Dimensions
Please note that all of these dimensions are approximate, and we would advise that you please check for any scenery requirements.
Theatre Hire Rates
Rates are reviewed annually on 31st March
Monday to Friday incl.
Theatre
£500.00
£600.00
Ancillaries
Technical Officer
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£580.00
£696.00
Thursday and Friday incl.
Theatre
£240.00
£288.00
Ancillaries
Technical Officer (Risk Assessment)
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£320.00
£384.00
Thursday to Saturday incl.
Theatre
£390.00
£468.00
Ancillaries
Technical Officer (Risk Assessment)
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£470.00
£564.00
Saturday
Theatre
£150.00
£180.00
Ancillaries
Technical Officer (Risk Assessment)
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£230.00
£276.00
Daily Rate - Mon/Tues/Wed
Theatre
£75.00
£90.00
Ancillaries
Technical Officer (Risk Assessment)
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£155.00
£186.00
Full Week
Theatre
£600.00
£720.00
Ancillaries
Technical Officer (Risk Assessment)
£50.00
£60.00
per production
Fire Officer
£30.00
£36.00
per production
Total
£680.00
£816.00
The seating capacity for the all of the above rooms is 139.
Meeting Rooms
We have three meeting rooms available for hire. All are Air-conditioned and wheelchair accessible. A 50" Plasma TV, Projector, Flip Chart and Pens, & Laptop are available.
Meeting Rooms Hire Rates
Rates are reviewed Annually on 31st March.
Room G (Air Conditioned)
(10mx4.1m) (32ft.6ins X 13ft.4ins)
Classroom Style
Boardroom Style
Theatre Style
Per Day
£65.00
No VAT
30
26
40
Per 3 Hour Session
£37.50
No VAT
30
26
40
Tea/Coffee and biscuits
£2.00
£2.40
per person. Weekdays only.
30
26
40
Room J (Air Conditioned)
(4.6mx4.1m) (15ft X 13ft4ins)
Classroom Style
Boardroom Style
Theatre Style
Per Day
£50.00
No VAT
12
12
20
Per 3 Hour Session
£25.00
No VAT
12
12
20
Tea/Coffee and biscuits
£2.00
£2.50
per person. Weekdays only.
12
12
20
Room B (Air Conditioned)
(7.1mx4.5m) (23ft.4ins X 14ft.10ins)
Classroom Style
Boardroom Style
Theatre Style
Per Day
£65.00
No VAT
8
10
30
Per 3 Hour Session
£37.50
No VAT
8
10
30
Tea/Coffee and biscuits
£2.00
£2.40
per person. Weekdays only.
8
10
30
Kitchenette. Room Hire only.
Incl Kettle Fridge and Microwave. N.B No Cooker, Crockery or Cutlery.
Per Hire
£8.33
£10.00
Saturdays and Sundays only
Gymnasium
Per 1 Hour
£15.00
£18.00
Equipment Hire
Projector Hire. Room G *
£15.00
£18.00
per day
Flip Chart x 1 and Pens
£5.00
£6.00
per day
50" Plasma TV Room J &
£15.00
£18.00
per day
Laptop Hire
£10.00
£12.00
per day
Car Park Spaces, per day
£3.00
£3.60
Subject to availability
* Connects via VGA lead and connects via HDMI lead
Theatre Hire Policies and Procedures
The Aims & Purposes of the Cardiff YMCA must be adhered to. A copy is available on request.
Any alterations or amendments to bookings must be made by fax or email to the Administrator at Cardiff YMCA as stated below.
Payment Terms
All bookings are subject to the receipt of a signed copy of the Cardiff YMCA Theatre Hire Agreement and a returnable bond of £50.00.
The Hireable Fee is payable in full no later than 14 days prior to occupancy.
Cancellations. Cancellation of Theatre bookings will only be accepted by fax or email.
Cancellations made from date of deposit received up to 3 months prior to hireable date are liable to a charge of 25% of the hireable fee.
Cancellations made within 3 months of the theatre hire are liable to a charge of 50% of the hireable fee.
Cancellations made between 13 - 7 days of the theatre hire are liable to a charge of 75% of the hireable fee.
Cancellations made fewer than 6 days of the theatre hire are liable for full payment of the hireable fee.
Between the hours of 0900 and 1700 one parking space is provided per booking.
The Association is legally bound to a Smoke Free Policy.
The Association operates an Equal Opportunities Policy. A copy is available on request.
A copy of the Association Complaints Policy and Procedure is available on request.
First Aid Boxes and an Accident Reporting Book are kept on all floors of the building and at Reception. All incidents must be reported immediately and logged. If any persons are hospitalised, the Chief Executive and Duty Manager must be informed immediately. In the event of an emergency, all staff mobile contact numbers are held at Reception.
All groups must ensure that they familiarise themselves with the procedures in the event of a fire, which are displayed in each of the Association’s hireable facilities.
The Association retains the right to refuse a booking for any reason without having to provide an explanation.
It is a requirement of the Association that a Programme is provided prior to each performance.
Theatre Hire Booking Conditions
Cardiff YMCA does not provide a technical facilitator for any productions, and it is the responsibility of each group to ensure that a suitably qualified person is available. Each group must ensure that they liaise with the Theatre Technical Officer to discuss any further technical requirements, at least 2 weeks before the hireable date.
Attendance of a Technical Officer during 1 hour “Get in” and 1 hour “Get Out” is mandatory, and is chargeable at £50.00 (£25.00 per hour) + V.A.T.
If additional technical requirements are deemed necessary, by either the Technical Officer, or the hirer, these may be negotiated directly between the hirer and the Technical Officer.
The equipment and premises will be inspected during the “Get out” of any visiting group vacating the premises to ensure that all is in order. All visiting groups will be held liable for any damage incurred to premises or equipment, or to any additional costs incurred from the misuse of the premises or equipment. The association retains the right to keep the bond payable upon booking should any of the above occur.
“Get-in” time. Entry to the premises is after 12.00 p.m. on the first day of the booking. “Get-out” time. The premises must be vacated before 12.00 p.m. on the last day of the booking. Times will need to be confirmed in advance.
Use only the lighting and sound equipment already rigged unless extras have been APPROVED by the Theatre Technical Officer.
DO NOT nail into, or deface the cyclorama at the rear of the stage.
DO NOT nail into the floor of the stage.
NO entry is permitted to the roof area above the auditorium.
DO NOT use any flats from the storage area behind the stage unless PERMISSION has been given by the Theatre Technical Officer.
The use of smoke machines, dry ice machines, fog machines, wind machines, pyrotechnics or naked flames is NOT PERMITTED.
The content of productions MUST NOT offend the general public.
Productions that include nudity or the excessive use of profane language will NOT BE PERMITTED.
A qualified Fire Officer MUST be in attendance during all performances. The Association retains the right to nominate the Fire Officer.
It is a FIRE HAZARD and a HEALTH & SAFETY HAZARD to leave any rubbish/props in the stairwells or passageways during your set-up and production. It is an offence to block any Fire Exit during entry or upon vacating the building. You MUST ensure that these areas are kept clear at all times. Failure to comply may result in the Fire Officer or a representative of the Association refusing to permit a performance commencing.
Stage area, dressing rooms and passageways MUST be left in a clean and tidy condition. All rubbish must be placed in the bins situated in the rear car park or removed off site by the hirer.
ALL LIGHTS MUST BE SWITCHED OFF, ensuring that the electricity power box at rear of stage is switched off. All keys must be returned to Reception.
All groups and the public must vacate the YMCA premises by 10.00 p.m. If this is not adhered to, additional charges may be added to the hire costs.
The theatre prohibits, under copyright law and the child protection act, the recording by still or video graphic means, any performance other than that undertaken at the request of the visiting company by a licensed videographer. This policy will be strictly enforced by YMCA and theatre staff.
A Risk Assessment form must be completed before any production is allowed to open and a risk assessment must be completed and signed off by the Theatre Technical Officer.
Century Lighting are Cardiff YMCA’s approved contractor, and any technical issues should, be referred to them directly.
Contact details are as follows:
Cardiff YMCA Administrator - Amanda Jones – 02920 465250
David Blyth -Theatre Technical Officer - 01446 741131 or Mobile: 07551 796 787
Room Hire Policies & Procedures
The Aims & Purposes of the Cardiff YMCA must be adhered to. A copy is available on request.
Any alterations or amendments to room bookings must be made by fax or email to the Administrator at Cardiff YMCA as stated below.
Cancellation of room bookings will only be accepted by fax or email. Cancellations made within 21 - 14 days of the room hire are liable to a charge of 50% of the hireable fee.
Cancellations made between 13 - 7 days of the room hire are liable to a charge of 75% of the hireable fee.
Cancellations made fewer than 6 days of the room hire are liable for full payment of the hireable fee.
During the day time one parking space is provided per booking. Any additional spaces (if available) can be requested from the Association at a cost of £2.50 per vehicle per day. Permit holders only may park in the Car Park.
The Association is legally bound to a Smoke Free Policy.
The Association operates an Equal Opportunities Policy. A copy is available on request.
A copy of the Association Complaints Policy and Procedure is available on request.
First Aid Boxes and an Accident Reporting Book are kept on all floors of the building and at Reception. All incidents must be reported immediately and logged. If any persons are hospitalised, the Chief Executive and Duty Manager must be informed immediately. All staff mobile contact numbers are held at Reception.
All groups must ensure that they familiarise themselves with the procedures in the event of a fire, which are displayed in each of the Association’s hireable facilities.
All bookings are subject to the receipt of a signed copy of the Cardiff YMCA Room Hire Agreement.
